Wi-Fi Hotspot Lending Policy and Form

Wi-Fi Hotspot Lending Policy and Form

Updated 01/05/2022

Adopted by Dora B. Woodyard Memorial Library Board of Trustees


A Wi-Fi hotspot is a device you can use to connect a mobile-enabled device, such as a laptop, smartphone, or tablet, to the Internet.  The hotspot is portable, so you can connect your device almost wherever you are.

The Dora B. Woodyard Memorial Library lends Wi-Fi Hotspots to Dora B. Library cardholders in good standing that are Wirt County Residents.  Good standing means the patron has no fines or overdue items and no history of a delinquent account. New patrons must check out books or DVDs at the minimum of 2 weeks and up to 4 weeks before checking out a hotspot. They must have a valid ID and two pieces of mail in which the address matches on the ID, the mail, and our computer system. Hotspots checkout is limited to one per household for a period of 7 days, and it cannot be renewed or reserved.  Hotspots are available at the Adult Circulation Desk on a first-come, first-served basis. The library reserves the right to refuse service to patrons who abuse equipment or who are repeatedly late in returning materials.  The library is not responsible for any liability, damages or expense resulting from use or misuse of the device, connection of the device to other electronic devices, or data loss resulting from use of device. 


I understand I must present my Library card and photo identification to the Adult Circulation Desk. Once a hotspot is checked out to me, it becomes my responsibility. (Any changes in condition or content while in my care will be my responsibility.  I am responsible for damage, loss, or theft.  I should have a basic working knowledge of the device on checkout. If any technical problems are encountered, I should return the device immediately to the Circulation Desk at the library. 

I understand devices must be returned to the Circulation Desk at least one (1) hour before the Library closes, and should never be returned in the book drop (unless the library is closed for some reason) or to another Library.  Devices returned in the book drop may result in a $10 -$75 fine.  The hotspot will be examined to ensure it has not been tampered with.  If damage to the device is discovered by Library staff, appropriate costs will be added to my account.  A returned hotspot must remain available in the Library for 48 operating hours after the day it is returned before me or someone in my household may check it out again. 

I understand and I agree that an overdue charge of $10 per day up to the full replacement cost of $75 will be charged for a hotspot that is not returned.  I further understand and agree that I am responsible for full replacement cost if the device or any parts are lost, stolen, damaged, or otherwise not returned.  If I fail to pay the replacement cost for a lost device, my borrowing and internet privileges at the library will be canceled.  If devices are not returned in a timely manner, civil and criminal action will be taken.  Three (3) late returns for any device checkout may result in being permanently banned from borrowing all devices. The least amount of punishment will be 30 days without a hotspot.  Wi-Fi hotspots are not included on fine free Thursdays.

Internet Use

Dora B. Woodyard Memorial Library is not responsible for any information accessed or action taken by a patron while using a Wi-Fi Hotspot.  Hotspot users are encouraged to use safe Internet practices. Using the hotspot to access any online content determined to be illegal or obscene according to federal, state, or municipal law will result in revocation of hotspot borrowing privileges and potentially criminal prosecution.

Signature: _____________________________________________

Date: _________________________________________________

Acknowledgement of Wi-Fi Hotspot Policy & Replacement Cost

I _________________________________ (print full name), understand and agree to these rules of use. By signing this agreement, I accept the above loan policy and am stating that I am responsible to return this equipment to Dora B. Woodyard Memorial Library in good working condition and free from damage.  I understand that if the hotspot is not returned its wireless service will be discontinued.  The hotspot will be unusable. Hotspots are checked-out for a period of 7 days.  Overdue charges are $10.00 per day.  I acknowledge that a Wi-Fi Hotspot is NOT to be returned in the outside book drop unless the library is closed down, but must be returned to the Circulation Desk at least one (1) hour before the Library closes.  Devices returned in the book drop may result in a $10- $75.00 fine. 

Please fill out the following fields:

Library Card Number: ______________________________________

Email Address: __________________________________________

Phone: ___________________________________

Signature: __________________________________________________

Date: _______________________

Library Staff Only

___Checked Library card and Photo Identification.

___Reviewed policy, due date and fines assessed.

___Checked that device included hotspot, cord, instructions, and case.